Executive Assistant
Denver, CO | Full-Time, On-Site
About Thirteenth Floor Entertainment Group
Thirteenth Floor Entertainment Group is the nation’s leading producer of immersive live-entertainment events. Our coast-to-coast portfolio is built on innovation, creativity, and an unwavering commitment to operational excellence.
Position Summary
We are seeking a highly organized, proactive, and discreet Executive Assistant at our Denver headquarters. This in-person role is ideal for a resourceful professional who thrives in a fast-paced, dynamic environment. The successful candidate will anticipate needs, handle sensitive information with absolute confidentiality, and seamlessly balance professional and personal support responsibilities. If your superpowers are exceptional communication and flawless organization, you keep information flowing, schedules humming, priorities crystal clear in a fast-moving environment, instinctively translate chaos into order and turn fragmented notes into polished messages, we want to meet you.
Key Responsibilities
Executive Support
• Manage and optimize a complex calendar, including meetings, events, and deadlines, while resolving scheduling conflicts.
• Prepare agendas, briefing materials, and presentations; record action items and ensure follow-through.
• Screen and manage all communications and correspondence on the executive’s behalf.
• Plan and coordinate trade-show participation, executive off-sites, and company meetings.
• Serve as a gatekeeper, protecting the executive’s time and focus.
Travel & Logistics
• Arrange domestic and international travel, producing detailed itineraries and contingency plans.
• Coordinate with airlines, hotels, ground transportation, and event venues to ensure seamless execution.
Personal Assistance
• Handle personal errands, appointments, and household logistics.
• Coordinate family travel, dining, entertainment, and special occasions.
• Liaise with vendors, service providers, and personal contacts with professionalism and discretion.
• Track expenses, process bill payments, and facilitate charitable contributions.
• Provide occasional support for family events, celebrations, and gifting.
Qualifications
• Bachelor’s degree preferred.
• 3+ years of experience, ideally in entertainment, events, or hospitality, but not an absolute necessity.
• Exceptional organizational and time-management skills; proven ability to multitask under tight deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace and familiarity with travel-booking and expense-management tools.
• Demonstrated sound judgment and a strict commitment to confidentiality.
• Flexibility to work extended hours during peak seasons and to travel as needed.
• Event-planning or production experience is a plus.
Compensation & Benefits
• Competitive base salary with performance-based bonus potential.
• Comprehensive benefits package including medical, dental, vision, paid time off, and additional company perks.
Join the team that creates the country’s most thrilling live-entertainment experiences and help propel Thirteenth Floor Entertainment Group to new heights.
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