Job Description

Job Description

Job Description

Temporary Human Resources Administrative Assistant

TPS Group Holdings, a family of brands including The Paper Store, Uncharted and Gifts & More, is all about transforming daily routines into joyful escapes that inspire and surprise. Our mission is to connect with every customer through carefully chosen products, immersive shopping experiences, and service that goes the extra mile—creating a space that sparks joy with every visit.

The Human Resources (HR) Administrative Assistant is responsible for completing a variety of tasks to support the daily operations of the HR team. The responsibilities include assisting the HR team with all functions related to record-keeping and onboarding of future employees and other ad hoc tasks. This role requires strong attention to detail, excellent written and verbal communication, and a high level of confidentiality. Ultimately, you will gain HR experience in a fast-paced work environment by supporting and enhancing all HR functions and contributing to a positive workplace. This is a temporary role with an expected duration of up to 6 months.

The HR Administrative Assistant reports directly to the Director of HR Operations.

COMPETENCIES:

• Accountability: Demonstrates a sense of corporate responsibility. Takes personal ownership and responsibility for the quality and timeliness of work. Ensures that actions are consistent with words.
• Communication: Communicates information with consistency and clarity; uses active listening to effectively understand and provide feedback. Adjusts communication style to suit the audience to promote engagement and increase understanding.
• Creativity and Initiative: Forward-thinking, recognizes opportunities and finds new ways of doing things and implements improvements whenever possible. Encourages creativity and innovation.
• Professionalism: Maintains a professional and positive manner even under changing or uncertain conditions. Works well with a wide range of individuals to provide support, encouragement and direction. Engages others to accomplish organizational and departmental goals. Is seen as a role model.
• Personal Development: Displays self-awareness, a high level of energy, persistence and a positive outlook. Continuously seeks ways to improve and learns from mistakes and constructive feedback.

KEY RESPONSIBILITIES:

• Be a TPS brand ambassador
• Facilitate and manage the onboarding process, including I-9 and E-Verify, for all Corporate and Store new hires and rehires within ADP Workforce Now Onboarding
• Communicate effectively, professionally and timely with team members and managers regarding topics including, but not limited to, hiring and onboarding
• Assist with tracking receipt of offer and change letters
• Draft and send communication out to employees on behalf of the HR team
• Create and update spreadsheets and templates as needed
• Assist the HR Coordinator with the administrative functions of the termination process - includes, but is not limited to, ensuring accuracy, compliance, and timely updates to employee records, preparing and maintaining a termination tracking spreadsheet, preparing accrual payouts, communicating with managers, and preparing and processing seasonal termination import spreadsheets
• Monitor the Work Opportunity Tax Credit program
• Scan, file, organize, and maintain HR documents, both physical and electronic
• Additional administrative tasks and projects as needed

JOB REQUIREMENTS:

• 1+ year of administrative experience
• Highly proficient with Microsoft Office, including Excel, PowerPoint, Word and Outlook
• Excellent organizational skills, including prioritizing, time management, and meeting deadlines
• Professional presentation in attire, demeanor, and appearance
• Maintain strict confidentiality
• Experience with ADP Workforce Now and Enhanced Time is a plus
• Possess the resourcefulness to be a motivated and organized self-starter who embodies the self-confidence to problem solve and “think on their feet.”
• Ability to make decisions with sound judgment and in the best interest of the business and team members
• Ability to work 3+ days/week at the Corporate Office in Acton, MA (5 days at the office during training)

TPS Group Holdings, LLC is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.

We are currently hiring for two temporary HR Administrator positions:
- 1 Temporary HR Administrator based at our Corporate Office in Acton, MA
- 1 Temporary HR Administrator based at our Distribution Center in Leominster, MA

Job Tags

Seasonal work, Work at office, Local area, Currently hiring, 3 days per week,

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