Job Description

Mandarin Speaking - Executive Personal Assistant to Founder & Principal of growing Family Office / Investment Firm

Position Summary:

This role serves as a pivotal support function for the Founder and Principal within a growing investment firm based in Hackensack, NJ. The successful candidate will be a true professional—an expert of organization and proactive problem solving—adept at managing multifaceted responsibilities with discretion and confidentiality across both personal and professional facets. This position provides refined assistance in scheduling, communications, travel coordination, office operations and gatekeeping.

Key Responsibilities:

• Oversee calendars and orchestrate daily schedules with impeccable attention to detail.
• Coordinate travel plans and itineraries and handle expenses
• Manage vendor relationships, inventory control, and office operations with precision.
• Provide research support and prepare comprehensive documentation and reports as required.
• Execute a range of personal tasks from research, purchasing, medical claims, property-related tasks, etc while upholding the highest standards of confidentiality.
• Facilitate effective communication across teams and maintain meticulous records of activities and outcomes.
• Translate business and personal context when needed

Qualifications:

• Fluent in Mandarin both written and verbal
• Bachelor’s degree preferred
• 2+ years of experience in an administrative or personal support role
• Demonstrated aptitude for managing complex tasks with discretion and professionalism.
• Excellent interpersonal and communication skills, paired with a strong attention to detail.
• Experience with Microsoft office and familiarity with technical programs

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