Job Description

Position: Executive Assistant

Position Type: Temporary

Location: Glastonbury, CT/Hybrid

Hours: Business Hours

Hourly Pay: $35 - $45/hour

We are seeking a Temporary Executive Assistant to support the Senior Vice President (SVP) responsible for the overall leadership and oversight of the business unit. This role will focus on coordinating and managing executive scheduling, preparing and organizing strategic materials, and supporting board meetings and related documentation. As a key partner to the SVP, this position will help ensure meetings and materials are efficient and effective and will facilitate the flow of critical business information across the business unit.

The ideal candidate will possess exemplary time management skills, the ability to anticipate the SVP’s needs, and a professional demeanor. This role requires seamless interaction with senior management, department leaders, and staff across all SBU profit centers. The ability to handle highly sensitive and confidential information with discretion and professionalism is essential.

What you will be doing:

· Manage and coordinate the SVP’s calendar, including scheduling meetings, appointments, and prioritizing sensitive matters

· Arrange travel, including booking flights and hotels, preparing itineraries, and handling related logistics

· Arrange travel, including booking flights and hotels, preparing itineraries, and handling related logistics

· Organize meetings, send reminders, and coordinate logistics (e.g., catering, virtual links)

· Take minutes during meetings and distribute summaries (as needed)

· Prepare and organize strategic materials, board meeting documents, and other executive resources

· Perform light administrative tasks such as drafting memos, preparing communications, and maintaining accurate records

· Answer and direct phone calls; greet and assist visitors as needed

· Prepare, submit, and track expense reports for the SVP

· Handle confidential information with discretion and professionalism

· Support minor accounting and operations tasks as needed

· Arrange travel, including booking flights and hotels, preparing itineraries, and handling related logistics

· Source office supplies and manage e-filing systems.

· Responsible for restocking lunchroom and snacks

· Use Microsoft Office Suite (Word, Excel, PowerPoint) for document preparation and scheduling

· Act as a point of contact for general communications

· Support event management and planning for internal and external functions

· Demonstrate strong problem-solving skills and adaptability in a dynamic environment

What experience we are looking for:

· Associate’s Degree or equivalent work experience

· 2+ years of administrative or executive assistant experience (experience in a corporate or insurance environment preferred)

· Proficiency in Microsoft Office tools – Outlook (calendar), Excel, Word, PowerPoint

· Strong organizational and time management skills; ability to multitask and meet deadlines

· Excellent verbal and written communication skills

· High attention to detail and accuracy

· Must be comfortable with restocking lunchroom and snacks

· Professional demeanor and ability to handle confidential information

· Proactive, self-directed, and adaptable to changing priorities

· Strong interpersonal and communication (oral and written) skills

· Strong demonstration of problem solving and analytical skills

· A customer focused mentality

· Strong analytical skills

· High degree of organization to prioritize work and follow up on issues

· Exceptional attention to detail

· Will abide by departmental policies and procedures, including authority levels, to comply with company’s risk management controls

Benefits for WorkDynamX Employees on Assignment: Temporary employees on assignment through WorkDynamX may be eligible for a range of benefits, including medical coverage with the option to enroll in enhanced plans after a waiting period. Voluntary vision and dental plans are also available after a waiting period. Employees may accrue paid sick leave and, if eligible based on hours worked, receive holiday pay. Additionally, a 401(k)-retirement plan with company match is available to eligible employees who meet minimum service requirements, in accordance with plan guidelines.

WorkDynamX and our Client are Equal Opportunity Employers.

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