Job Description

Job Description

Job Description

ob Title: Conference Planning Administrative Assistant Hybrid (Downtown Pittsburgh)

Location: Downtown Pittsburgh, PA (3 days onsite, 2 days remote)

Contract Duration: 3 months, with potential to extend or convert to full-time

Seeking a detail-oriented and proactive Administrative Assistant to support a busy team responsible for corporate event planning and financial operations with a flagship company in Pittsburgh. This is a hybrid role based in downtown Pittsburgh , requiring 3 days onsite per week and 2 remote . The ideal candidate will have experience juggling multiple priorities, providing executive-level support, and ideally assisting with conference coordination .

Key Responsibilities:

• Provide administrative support to the Conference Planning Department and select managers in the Financial Planning & Analysis (FP&A) team
• Manage calendars, schedule meetings, coordinate travel, process expense reports, and handle office supply orders
• Prepare and assemble budget documents, promotional materials, and name badges
• Support conference logistics including invitations, RSVPs, attendee lists, and reporting
• Create and maintain online event registration sites and manage meeting data
• Assist with invoicing, reporting, and promotional item fulfillment for events
• Provide on-site event support as needed
• Manage event platforms, particularly Cvent , including site builds, attendee exports, and troubleshooting

Preferred Qualifications:

• Proficiency in Microsoft Office , especially Outlook (calendar management) and Word
• Experience using Cvent or similar conference/event platforms
• Strong attention to detail and organizational skills
• Excellent time management and multitasking ability
• Professional communication skills with ability to interact at all organizational levels
• Customer service mindset and a team-player attitude

This is a great opportunity for someone with strong administrative experience, particularly in a fast-paced, event-driven environment.

If you're organized, adaptable, and looking to gain hands-on experience in corporate event support, we'd love to hear from you.

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